{"id":353,"date":"2025-01-16T15:11:35","date_gmt":"2025-01-16T16:11:35","guid":{"rendered":"https:\/\/timsvideostore.com\/?p=353"},"modified":"2025-02-08T12:04:51","modified_gmt":"2025-02-08T12:04:51","slug":"best-tips-for-successful-online-meetings-expert-guidance","status":"publish","type":"post","link":"https:\/\/timsvideostore.com\/index.php\/2025\/01\/16\/best-tips-for-successful-online-meetings-expert-guidance\/","title":{"rendered":"Best Tips For Successful Online Meetings \u2013 Expert Guidance"},"content":{"rendered":"
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Virtual meetings have existed since the 1990s, but their use has become more widespread and sophisticated with the COVID-19 pandemic. Schools and businesses switched en masse to video conferencing to continue the business, and even after the quarantine was lifted, the popularity of these meeting methods was largely retained. <\/strong><\/p>\n

But why are they still used, and how do you ensure their productivity? In this article, Real Business will outline the unique benefits of online meetings, including how to master them and measure results.<\/p>\n

Why Choose An Online Meeting?<\/h2>\n

Virtual meetings allow individuals and businesses to meet and discuss important matters easily. Thanks to clear microphones and webcams with enhanced video quality being incorporated into many laptops, it’s easier now than ever to connect digitally to others without the need for additional hardware.<\/p>\n

The reasons you should opt for video meetings are as follows:<\/p>\n

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  • Flexibility – <\/strong>At the click of a button, businesses and individuals can host meetings between several people to discuss important matters. This means that meetings can be booked and initiated within a matter of minutes, sidestepping the need for booking a physical time and place in the future. Not only does this increase response times for urgent or otherwise important scenarios, but it also cuts the need for any travel, allowing you to use your business hours for business rather than avoidable travel.<\/li>\n
  • Logistics – <\/strong>Travel costs money, and some organisations or individuals that businesses interact with are not even in the same country. Video meetings address this perfectly, bridging the distance and eliminating the costs that come with venue costs.<\/li>\n
  • Scalability – <\/strong>Virtual meeting platforms can host anywhere from two people to hundreds, meaning you can not only replicate an in-person meeting but even widen their reach.<\/li>\n
  • Better communication – <\/strong>Virtual meeting software typically offers a range of tools that can improve communication and increase productivity, such as file and screen sharing. Sharing the contents of your laptop in an in-person meeting previously meant utilising projectors, but this quality-of-life feature makes it easier to share ideas straight from your hardware.<\/li>\n
  • Convenient tools – <\/strong>An online meeting platform has all the advantages of modern technology and more. For example, noise suppression can increase engagement by blocking out distracting sounds, and real-time translations can make it so that even people who do not speak the same language as you can share ideas accurately, and faster than having a translator.<\/li>\n<\/ul>\n

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    \"Best<\/p>\n

    What Are The Cons Of An Online Meeting?<\/h3>\n

    As video meetings are used more extensively, many have highlighted downsides that get in the way. For example:<\/p>\n

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    • Technical issues – <\/strong>The number one issue that can get in the way of a meeting agenda is technical issues, especially in cases where individuals are responsible for their own hardware as opposed to having one screen for an entire team. Issues can range from unstable internet to simply not being able to use features like file sharing either due to lack of experience, or incompatible software.<\/li>\n
    • Reduced engagement – <\/strong>No matter whether it’s team or Zoom meetings, it’s a fact that it’s harder to gauge body language and non-verbal cues over these virtual events. One of the more common expressions that is lost and reduced over video meetings are cues to speak, often resulting in slowed and clumsy communication.<\/li>\n
    • Meeting fatigue – <\/strong>The convenience of a video call typically means you can fit more meetings into a day, and it’s common for this to result in burnout.<\/li>\n
    • Lacking security features – <\/strong>Sometimes, improper implementation of waiting room passwords and other security features can lead to unauthorised access. This can range in consequences from vital information being leaked to outside parties, to bad actors deliberately causing grief (see the many YouTube Zoom workplace pranks exploiting poor security for laughs).<\/li>\n
    • Lacking personal interaction – The fact<\/strong> of the matter is that Zoom and team meetings do not hold the same quality of interaction as in-person meetings from a pure rapport-building standpoint. Whilst they are productive, it’s also less “human”, meaning they can’t replace real meetings for situations where trust or close work is required.<\/li>\n<\/ul>\n

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      What Are The Best Tips For Successful Virtual Meetings?<\/h2>\n

      The phrase “that meeting could have been an email” describes the sentiment of a lot of workers who experience poorly planned work meetings, and this translates just as well to virtual meetings. Abusing the convenience of video meetings can quickly lead to burnout, meaning it’s just as important if not more important to approach these gatherings with a good philosophy and etiquette.<\/p>\n

      Pre-Meeting Preparation<\/h3>\n

      When preparing for a meeting, you need to identify the specific needs required by or for both meeting participants and the meeting agenda. For example:<\/p>\n